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Home > Tools > Cool Tools
Despite the obvious value of capturing project meeting minutes, it can be a time-consuming, often inefficient, chore that most project managers would just as soon avoid. Mind-mapping tools and techniques, attuned to the non-linear nature of conversation and brainstorming, can help.
When running a project status meeting — or any other type of meeting, be it a project kick-off, change control board or portfolio review — meeting minutes are the standard for documenting attendees, action items, decisions and topics for further discussion or action. Meeting minutes are an excellent tool for recording past decisions, and providing input into future decisions. Despite the utility found in documenting discussions, however, many project managers, including myself, cringe at the thought of capturing meeting minutes. Transcribing handwritten notes into an email or Word document, distributing them, receiving critiques, making updates and resending them again — the entire process becomes an administrative drag. But there is a better way.
Standard note taking has the inherent problem that it assumes meetings and agendas are linear in nature. In structured project meetings, an agenda is typically produced and flexibly followed. Discussions in a meeting often jump to different topics not covered on the agenda.
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